Privacy policy for the Bluefors employer branding and recruitment
Date of publication: 1.7.2025
Data Controller
Bluefors Oy (Business ID: 2183219-9) and its subsidiaries
Arinatie 10, 00370
Helsinki, Finland
+358 9 5617 4800
privacy@bluefors.com
Each Bluefors subsidiary acts as a data controller related to their own recruitment activities and each subsidiary is responsible for ensuring that personal data is processed lawfully as described in this Privacy Notice. In general, Bluefors Oy is responsible for operation and security of IT systems and providing policies, guidelines, and instructions regarding the processing of personal data within the Bluefors Group, and acts as the processor for other group companies.
If the position is for the whole Bluefors Group, or if you have submitted an open application for multiple locations, Bluefors Oy and our subsidiaries are joint data controllers.
You can always use your rights under this Privacy Notice by contacting Bluefors Oy.
Recruitment activities and data subjects
We at Bluefors manage our employer branding and recruitment process through our career site (the “Career Site”), and by using a related applicant tracking system.
In this privacy policy, we explain how we process your personal data if:
- You visit our Career Site (you being a “Visitor”)
- You connect with us via our Career Site, to create a profile with us and receive information about current or future vacancies with us (you being a “Connecting Candidate”)
- You apply for a position with us, via our Career Site or a third party service (you being an ”Applying Candidate”)
- We collect information about you from other parties, sites and services, since we believe your profile is of interest for our current or future vacancies (you being a “Sourced Candidate”)
- We receive information about you from our employees or partners, since they believe your profile is of interest for our current or future vacancies (you being a “Referred Candidate”)
- We receive information about you from a Candidate, who lists you as their reference (you being a “Reference”).
This privacy policy also describes what rights you have when we process your personal data, and how you can exercise these rights.
When we use the term “Candidate” in this privacy policy, we are referring to each of Connecting Candidates; Applying Candidates; Sourced Candidates; and Referred Candidates, unless it’s stated otherwise.
What is the purpose and the legal basis of processing personal data?
The purpose of processing personal data is to receive and to process job applications and to manage our recruitment processes. We process data related to the recruitment process of the people who have applied for our positions to enable contacting the applicant and for the decision making when filling in the positions. Personal data categories are listed and explained in detail in the Section 2.
The legal basis for processing personal data is:
- your consent, which will be requested for the following purposes:
- Recruitment of employees for open positions, including reviewing of candidate information, interviews and decision-making
- Affected individuals: Applying candidates
- Categories of personal data used: All the categories of personal data may be used for this purpose
- Affected individuals: Connecting Candidates
- Categories of personal data used: Basic and contact details; Communications data; Information in your application; Device information; Technical and statistical data
- Affected individuals: Connecting Candidates
- Categories of personal data used: Basic and contact details; Communications data
- Affected individuals: Applying candidates
- Categories of personal data used: Basic and contact details; Communications data; Information in your application; Data we create ourselves or in cooperation with you
- Affected individuals: Applying candidates
- Categories of personal data used: Basic and contact details; Communications data; Information provided by references
- Affected individuals: Applying candidates
- Categories of personal data used: Basic and contact details; Communications data; Data from interviews, assessments and other information from the recruitment process
- Affected individuals: All Candidates
- Categories of personal data used: Basic and contact details; Communications data; Device information; Technical and statistical data
- Collecting information about potential candidates from LinkedIn or other public sources and contacting them to find potential candidates interested in applying
- Affected individuals: Sourced candidates
- Categories of personal data used: Basic and contact details; Information in your public profile; Communications data
- Affected individuals: Referred Candidates.
- Categories of personal data used: Basic and contact details; Information in your public profile; Communications data; Information provided by references
- Affected individuals: References
- Categories of personal data used: Basic and contact information, Communications data, Reference information
- Affected individuals: practice to keep data for the duration of limitation period in case of claims mainly concerns Applying candidates. Processing data for actual legal issue concerns the individual(s) affected by the legal issue.
- Categories of personal data used: All the categories of personal data may be used for this purpose.
- Affected individuals: all Candidates
- Categories of personal data used: Data from interviews, assessments and other information from the recruitment process
- Affected individuals: Applying candidates
- Categories of personal data used: Basic and contact information, Information regarding the position in question
- Affected individuals: All Candidates
- Categories of personal data used: All the categories of personal data may be used for this purpose
- Affected individuals: Applying candidates
- Categories of personal data used: mainly statistics about roles and locations, but also all the categories of personal data may be used for this purpose in case of merger/acquisition happens in the middle of the recruitment process
- Affected individuals: Visitors
- Categories of personal data used: Device information; Technical and statistical data
What data do we process?
All individuals
- Basic information and contact details - Such as your name, email address, telephone number and physical address.
- Information regarding the position in question such as information of the nature and type of the employment, salary request, information of the beginning of the job.
- User data, If you register to our CareerSite, we will process your user data such username and/or other identifier, password and profile information including job preferences.
- Device information - If you visit our Career Site, we will collect information about your device, such as IP address, browser type and version, session behaviour, traffic source, screen resolution, preferred language, geographic location, operating system and device settings/usage.
- Technical and statistical data - If you visit our Career Site, we will collect technical and statistical data about your use of the site, such as information about which URLs you visit, and your activity on the site.
- Communications data - We will collect and store your communication with us, including the information you provided in the communication. This may include the content of emails, video recordings, messages on social media, the information you add to your account with us, surveys, etc.
Candidates
- Data from interviews, assessments and other information from the recruitment process - Such as notes from interviews with you, assessments and tests made, salary requirements.
- Information in your application - Such as your CV, cover letter, work samples, references, letters of recommendation and education.
- Information in your public profile - Meaning the information we collect about you from public sources related to your professional experience, such as LinkedIn or the website of your current employer.
- Information provided by references - Meaning the information we receive from our employees or partners who refer you to us, or by the persons you have listed as your references.
- Recruitment process related information – Information regarding the proceeding of the recruitment process such as information of following interviews or the interruption of the recruitment process.
Referees
- Referee information – Connection with the candidate, current professional role
Providing your data is generally a requirement for us to be able to move forward in the application process.
Where do we receive your personal data from?
The source of personal data is primarily you as a job applicant. Other sources of information are used within the limits of the applicable regulations.
All individuals
- From the Career Site. If you visit our Career Site, we collect technical and statistical information about how you use the Career Site, and information from your device.
- Directly from you. Most of the information we process about you, we receive directly from you, for example when you apply for a position with us or connect with us. You can always choose not to provide us with certain information. However, some personal data is necessary in order for us to process your application or provide you the information you request to get from us.
References
- From the person for whom you are a reference. If a Candidate lists you as their reference, we will collect your contact details from the candidate to be able to contact you.
Candidates
- From public sources. We may collect personal data about you from public sources, such as LinkedIn or the website of your current employer.
- From our references. We may receive information about you from our employees or partners (such as recruitment service providers), when they believe your profile is of interest for our current or future vacancies.
- From your references. If you provide us with references, we may collect information about you from them.
- Data we create ourselves or in cooperation with you. Information about your application and profile is usually created by us, or by us in cooperation with you, during the recruitment process. This may for example include notes from interviews with you, assessments and tests made.
Whom do we share your personal data with?
Data transfers to subprocessors
We process data ourselves and use subcontractors for processing personal data on our behalf. In company group operations, parent company Bluefors Oy acts as the processor in processing personal data in part of recruitment processes and proving technical systems and services we use.
In addition, we share your personal data with our suppliers who provide services and functionality in our employer branding- and recruitment process. This includes recruitment service providers, the supplier of our Career Site and related applicant tracking system and IT management.
We have ensured the protection of your data by making necessary contracts with the subprocessors. We cannot name all our subcontractors, in part due to projects in development, so we have decided on naming only the types of subcontractors. Most of these systems and their providers are available up-to-date through your own access to the databases i.e. you use the systems at your work.
Data disclosures to other controllers
We disclose personal data in a manner permitted and obligated by the current legislation to parties, who based on legislation, collective agreements and/or contract have the right to receive personal data. We regularly disclose personal data in following situations:
- Companies providing cookies on the Career Site. If you consent to it, cookies are set by other companies than us, who will use the data collected by these cookies in accordance with their own privacy policy. You can find information about which cookies this applies to in our Cookie Policy.
The following situations are exceptional and data will be disclosed as needed:
- To authorities and other public actors - when we are ordered to do so . We will share your personal data with authorities and other public actors when we have a legal obligation to do so.
- To parties involved in legal proceedings. If needed to protect or defend our rights, we share your personal data with public authorities or with other parties involved in a potential or existing legal proceeding. This can for example be in case of discrimination claims.
- Mergers and acquisitions etc. In connection with a potential merger, sale of company assets, financing, or acquisition of all or part of our business to another company, we may share your personal data to other parties involved in the process.
When do we transfer your personal data outside of the EU/EEA, and how do we protect it then?
We always strive to process your personal data within the EU/EEA area.
However, some of our service providers process your personal data outside of the EU/EEA. We also use suppliers whose parent company, or whose subcontractor’s parent company, is based outside the EU/EEA. In these cases, we have taken into account the risk that the personal data may be disclosed to countries outside the EU/EEA, for example because of an authority request.
In cases where another recipient of your personal data (as described in Section 4 above) is based outside the EU/EEA, this will also mean that your personal data is transferred outside the EU/EEA.
When we, or one of our suppliers, transfer your personal data outside the EU/EEA, we will ensure that a safeguard recognized by the GDPR is used to enable the transfer. We use the following safeguards:
When your personal data is transferred outside the EU/EEA, we also implement appropriate technical and organizational safeguards, to protect the personal data in case of a disclosure. Exactly which protective measures we implement depends on what is technically feasible, and sufficiently effective, for the particular transfer.
If you want more information about the cases in which your personal data is transferred outside the EU/EEA you can contact us using the contact details in Section 8.
For how long do we keep your personal data?
All individuals
We process your personal data in case of legal claims for the duration of limitation period of two and half (2,5) years from the date of recruitment decision.
Additionally, if we process your personal data for the purpose of being able to protect and enforce our rights, we will keep your personal data until the relevant legal issue has been fully and finally resolved.
Visitors
We keep your personal data for one (1) year for security purposes. The retention periods for cookies are set out in our Cookie Policy. We keep your personal data to analyse the performance of the Career Site for as long as we keep personal data about you for other purposes.
Candidates
If you are a Connecting Candidate (only), we keep your personal data for as long as you remain connected with us.
For other types of Candidates, we keep your personal data to decide if you are a suitable candidate for the relevant vacancy(ies) with us.
If you don’t succeed in the initial recruitment process, we keep your personal data for as long as needed to consider, and potentially contact you, for relevant future job openings.
If you are hired, we will keep your personal data during your employment, for other purposes than those stated above, which you will be informed of.
References
We keep your personal data for as long as we keep the personal data of the Candidate for whom you acted as a reference.
What are your rights as a data subject?
In this section, you will find information about the rights you have when we process your personal data. As described below, some of the rights only come into play when we process your personal data under a particular legal basis.
If you want to exercise any of the rights listed here, we suggest that you:
- Visit the Data & Privacy page on our Career Site, where we offer features to let you exercise your rights;
- Log in to your account with us, where you can use the settings in the account to exercise your rights; or
- Contact us directly at annika.salenius-saartenoja@bluefors.com.
Right to be informed
You have the right to be informed about how we process your personal data. You also have the right to be informed if we plan to process your personal data for any purpose other than that for which it was originally collected.
We provide you with such information through this privacy policy, through updates on our Career Site, and by answering any questions you may have for us.
Right to access your personal data.
You have the right to know if we process personal data about you, and to receive a copy of the data we process about you. In connection with receiving the copy of your data, you will also receive information about how we process your personal data.
Right to access and to request a transfer of your personal data to another recipient (“data portability”).
You can request a copy of the personal data relating to you that we process for the performance of a contract with you, or based on your consent, in a structured, commonly used, machine-readable format. This will allow you to use this data somewhere else, for example to transfer it to another recipient. If technically feasible, you also have the right to request that we transfer your data directly to another recipient.
Right to have your personal data deleted (“right to be forgotten”).
In some cases, you have the right to have us delete personal data about you. This is for example the case if it’s no longer necessary for us to process the data for the purpose for which we collected it; if you withdraw your consent; if you have objected to the processing and there are no legitimate, overriding justifications for the processing. (For the separate right to object, see below.)
Right to object against our processing of your personal data.
You have the right to object to processing of your personal data which is based on our legitimate interest, by referencing your personal circumstances. We can refuse the request of objection only on legal grounds.
Right to restrict processing.
If you believe that the personal data we process about you is inaccurate, that our processing is unlawful, or that we don’t need the information for a specific purpose, you have the right to request that we restrict the processing of such personal data. If you object to our processing, as described just above, you can also request us to restrict processing of that personal data while we make our assessment of your request.
When our processing of your personal data is restricted, we will (with the exception of storage) only process the data with your consent or for the establishment, exercise or defence of legal claims, to protect the rights of another natural or legal person, or for reasons relating to an important public interest.
Right to rectification.
You have the right to request that we rectify inaccurate information, and that we complete information about you that you consider incomplete.
Right to withdraw your consent.
When we process your personal data based on your consent, you have the right to withdraw that consent at any time. If you do so, we will stop processing your data for the purposes you’ve withdrawn your consent for. However, it doesn’t affect the lawfulness of processing that was based on your consent before it was withdrawn.
Right to raise a complaint.
If you have complaints about our processing of your personal data, you can raise a complaint with the data protection authority in Finland. You can find their contact details here.
You can also lodge a complaint with your national data protection authority, which you can find listed here if you are based in the EU. If you are based in the UK, you can lodge a complaint with the Information Commissioner’s Office, here.
Where can you turn with comments or questions?
If you want to get in touch with us to exercise your rights, or if you have any questions, comments or concerns about how we handle your personal data, you can reach us by sending an email to annika.salenius-saartenoja@bluefors.com.
Updates to this Privacy policy
We update this privacy policy when necessary - for example, because we start processing your personal data in a new way, because we want to make the information even clearer to you, or if it’s necessary to do so in order to comply with applicable data protection laws.
We encourage you to regularly check this page for any changes. You can always check the top of this page to see when this privacy policy was last updated.
About Bluefors
The world's leading manufacturer of ultra-low temperature cryogen-free dilution refrigerators.
We design and manufacture measurement systems, that can provide clean and quiet environment for scientific research, even at ultra-low temperatures. Our systems have options which include wiring and superconducting magnets and can be customized to meet the requirements of each customer. We have a strong focus on the quantum computing and information community and are here to support scientists and industries go further in their endeavors. For this we have brought together the best minds from a variety of fields. If you are a skilled physicist, technician, engineer or business professional and looking for an interesting job in multicultural environment, join our growth story at Bluefors.
Here we are curious to the core, have wide-range expertise, and have one mission: progress. Continuous development, learning, and collaboration are fundamental to our way of working. In our agile company structure customers are in direct contact with scientists and engineers who design their system. We deliver systems all around the world and the markets for our products are constantly growing. Currently we employ more than 600 professionals from over 50 different nationalities. We offer competitive benefits package, employee share program, flexible working environment and a non-smoking workplace.
Founded in 2008
Coworkers 600+
Turnover 200M
